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5 Calendar Apps That Help Keep Families Organized

Mom looking at large phone screen displaying a digital calendar

In 2022 families are busier than ever. From school events to extracurriculars, your family is always on the go in what feels like five different directions. 

Calendar apps are designed with busy families in mind. They help you organize everything from birthdays to doctor's appointments in one place without going through dozens of emails or text messages.

There are so many great calendar apps out there that it can be hard to choose which ones you should use. We've rounded up some of our favorites for 2022 below. (Note: Some of these calendars require a subscription.)

Why Your Family Should Use A Calendar App

When you download a calendar app onto your phone, you can see all your upcoming events in one place. This means no more forgetting about a significant event or meeting. Instead, you can plan things ahead more easily and avoid last-minute stress.

Many people also find that using a calendar app makes them more productive. It helps you stay focused by making sure you don't forget anything. So while paper calendars are fun to use, when we are on the go, a digital calendar can be helpful! 

You can set reminders for yourself so you won't miss any meetings or deadlines. Nothing is worse than being late to a necessary appointment because you forgot to check the clock.

A calendar app is also a great way to track who needs to be where and at what time. You can quickly add notes to each person's information or simply tag them as "needs to be picked up" or "needs dropped off."

To ensure you never miss a thing, you can sync your calendar across multiple devices and computers. This way, you will never lose track of an important event again.

Are There Any Free Calendar Apps?

Yes, there are plenty of free popular calendar apps for families. Most of them are compatible with Android and iOS, meaning you don't need to pay extra for an iPhone version.

Are There Paid Calendar Apps? 

Of course, there are paid calendar apps too. These often come with additional features such as voice recording, location tracking, and cloud storage.

What Makes a Good Calendar App? 

While many different family calendar apps are available, not all are created equal. Here are some of the most important factors to look for in a calendar app:

Simple Design & Easy Navigation

Your calendar app must have a simple design and easy navigation. If you struggle to figure out how to access the next month, delete an event, or create a new one, this may not be the right app for you.

Scheduling Events

Another significant factor to consider when looking for a calendar app is whether or not it allows you to schedule events easily. This includes the ability to include additional details around meeting times, classes, appointments, extracurricular activities, and parties.

Other Features

Other features may include a night mode, offline support, and the ability to sync between different devices. The best calendar apps offer all three of those features.

Choosing the Right Calendar For You

Choosing the right calendar app for your family is easier than you might think. Consider features like color coding, productivity tools, meal plans, and family journals for the entire family. 

Here are just a few of the best calendar apps for families:


Picniic is one of the simplest and easiest calendar apps on the market today. With Picniic you can keep important files handy by storing them in the app, track locations, and use group messaging. 

Google Calendar

If you spend most of your day working and running around after the kids, then it’s possible a simple calendar app won’t cut it. If this sounds like you, try checking out Google Calendar instead. It has many features that allow you to view events in real-time. Plus, it is easy to share with other members of your family. Google Calendar works well for those who work outside of their home office.

Most modern calendar apps like Google Calendar offer mobile versions that make it easy to access your data on the go. In addition, they usually include desktop versions that allow you to view your data offline.


Evernote is another fantastic option if you frequently work from locations where Wi-Fi is difficult to access. Also, if you want to use your phone while traveling, Evernote supports offline viewing.

Evernote also integrates perfectly with your computer, allowing you to add notes to any web page quickly. This makes it ideal for parents who want to capture information from websites to save for later.


If you're a fan of the Trello organizational system, then you should check out Trello for Families. It helps organize your entire life, including your children's lives. It has very neat features with multiple ways to build task lists. 

With Trello, you can set up boards (which are similar to projects) that contain lists (similar to tasks). These lists can get quite long, but you can break down each one by assigning people to specific roles. For example, you could assign someone a "parent" role and a "child" role. Then you would put the child's name at the top of the list and give them permission to edit the board.

You can even assign people to specific dates. For example, if you want to send an important message to your spouse on Valentine's Day, you could create a board called "Valentine's Day" and then create a list inside of that board. On the first line, you would write something along the lines of "Happy Valentine's!" Clicking on that line would bring the user directly to the list.


Cozi is the perfect calendar app for you if you have more than two kids. It offers support for multiple users, making it ideal for families with several siblings.

When you open the app, you'll be asked how many children you want to manage. After choosing how many, you can easily customize your calendar to meet your needs.

You may prefer to see only upcoming events. Or perhaps you'd rather focus on school activities. Whatever you decide, Cozi provides plenty of customization options. 

A Calendar Hub For Your Family

Whether you use Google or Apple products, most families need an easy-to-use calendar app to help keep track of their busy schedules. With so many different platforms available, it can be hard to choose between all the options.

Once you have a system that works best for your family, you can take advantage of tools like Skylight Calendar that sync all of your calendars and display them together in the home.  


We hope this post helped you find the right calendar app for your family! Having a calendar helps us plan our days ahead of time, avoid last-minute surprises, and, most importantly, keep everything running smoothly.